Form W2/1099 Filing Requirements for the State of Kentucky

Form W-2 for Kentucky

Form W-2

The Kentucky state mandates the employers to submit Form W-2 to report an employee’s statement of wages and taxes including gross wages, social security, Medicare taxes withheld. The employers should file Form W2 electronically with the State agency even if there is no Kentucky state withholding.

The State requires to File Form K-5 along with the W2 Forms. Kentucky Department of Revenue accepts W2 information return via web-based filing or CD. A Transmitter Report, 42A806 must be included on CD Submission. And it is not required for Web based filing. Visit to know about the Kentucky e-file specification and Contact information of CD submission.

Form 1099

The Kentucky state mandates to file 1099 Forms directly with the State. Form 1099 reports the payment made to independent contractors, rents, royalties, fishing boats proceeds, interest income, dividends & distribution, real estate proceeds, & even more.

The Kentucky state’s requires the following 1099 Forms

  • Form 1099-MISC
  • Form 1099-INT
  • Form 1099-DIV
  • Form 1099-R
  • Form 1099-B

The State mandates to attach the Form K-5 along with the 1099 Forms if there is a State tax withholding. The State of Kentucky follows the IRS Specification with state defined fields in the B payee Record. And the DOR accepts electronic 1099 information on CD only.

A Transmitter Report, 42A806, must be included with CD submissions. Click here to know more about the 1099 e-file specification & submission guide.

Form 1099 for Kentucky

Form K-5: Annual Reconciliation Form

Kentucky state Employers must file annual reconciliation (Form K-5) along with the W-2s/1099s. Wages/Taxes paid for the each quarters plus the tax due should reconcile with the total amount of Kentucky tax withheld as shown on the Forms W-2s/1099s.

Deadline To File W2/1099 For Kentucky State

2018 Form W2 Deadline

Form W2

Due date for filing W2 Form is January 31, 2019

2018 Form 1099 Deadline

Form 1099

Due date for filing 1099 Form is January 31, 2019

If the due date falls on a Saturday, Sunday, or legal holiday, file by the next business day.

Avoid last minute hurry and File on time.

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Information Required To File Form W2/1099 For Kentucky State

To complete the Form W2/1099, the following information needs to be readily available

Employer/Payer Information Employee/Recipient Information Federal and State Details
Name, EIN/SSN, and Address. Name, EIN/SSN and Address. Total Wages, 1099-Payments, Federal & State income, and Withholdings.

Start E-Filing Now— A Cloud Based E-filing Solution

Our e-file software helps to file the federal and state tax returns with a simple and secure filing process. Get your filings done quickly with our best features available at our e-filing solution:

  • Bulk upload: Upload the employee/recipient information at once with our Excel template, or use your own template with the same column.
  • Postal mailing: Choose us to print and postal mail the W2/1099 copies to each of the employees/recipients on behalf of you.
  • Print center: Access the already filed W2/1099 returns through our Software from anywhere and at any time.

Businesses can easily file Form 941, 940, 944, 1095-B/C along with the W2, 1099 Forms. E-filing Starts as low as $1.99/form.

How to E-file W2/1099 with our cloud based Software?

Get registered for a free account and select the Form (W-2/1099) you want to e-file on our e-filing Software. Follow the below steps to start the e-file process:

  • Step 1: Enter employer/payer information
  • Step 2: Enter employee/recipient information
  • Step 3: Enter wages, 1099-payments, taxes withheld for the federal and the state.
  • Step 4: Review, pay and transmit the forms.

E-filing W2/1099 is simple now with our Software & you can complete it in few minutes.

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Contact Us

Reach us on the phone (704.684.4751), email (, and live chat for a quick assistance on e-filing your tax returns and tax related queries.

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SPAN Enterprises LLC
202 E Main St.,
Rock Hill SC 29730.

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